Work Orders Archives | TATEMS Fleet Maintenance Software
Tag Archives for " Work Orders "

[Video] How To Change Equipment Number On Work Order Already Created

The video below shows you how to change the equipment number on an existing work order you have already created.

Hint: You have to use the Work Orders List under Forms->Work Orders list to change the equipment number on a work order

Thanks for watching!

You should also subscribe to our Youtube channel to get notifications of new TATEMS videos

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[Video] Work Order Total Costs by Repair Code

The video below shows you how to run the Work Orders Total Costs By Repair Code

You'll also discover where to assign repair codes when you create a Work Orders and Add Labor and/or Parts to a Work Order

Thanks for watching!

You should also subscribe to our Youtube channel to get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

[Video] 4.6.28.000 Updates Announcement

The TATEMS Fleet Maintenance Software Video below goes over the top 9 updates added into version 4.6.28.000 released Mar 20, 2020

You'll discover

1. Updated Work Orders Short Descriptions so that you are no longer required to add the short description to the dropdown list

2. Updated Work Orders Short Descriptions to add a new plus + button if you want to add the short description for that row to the dropdown list for later use

3. Updated Work Order Short Description so that the existing items in the dropdown list items can be deleted without affecting the work orders where it they were used.

4. Add delete button the Work Order Short Descriptions Dropdown list Maintenance screen

5. Added Open Bulk Add/Edit button to Work Order Short Descriptions Maintenance Form

6. Added a new Bulk Edit delete feature for the Work Order Short Descriptions Dropdown list Maintenance

7. Improved the Work Order Tab Search features so that you can change search types and still use the Sorting buttons

8. If Database is corrupt a new popup message appears to ask if you want TATEMS to run a compact and repair from the opening screen

9. Update to the popup message that will offer a way to re-link the database path to backend database, when it has lost the connection to the backend database, either because it's been moved or the server is down etc

You can get the latest update here:

TATEMS Fleet Maintenance Software Updates

And you can see the entire list of updated items here:

TATEMS Small Fleet Maintenance Software Updates List

Enjoy!

You should also subscribe to our Youtube channel so you can get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

 

 

 

 

[Video] Repair Codes / Cost Per Mile/km / Hour Report

This video shows you how to use the Repair Codes Cost Per Mile/km / Hour Report

It also shows you the total cost (not just the cost per mile/km/hour) per repair code for each truck, trailer, equipment or vehicle in your fleet…

The training for the report ends at about the 5:48 mark

From there I show you how to add repair codes to work orders and also how to add and edit repair codes.

You'll also discover how to avoid a mistake when editing repair codes.

 

You should also subscribe to our Youtube channel so you can get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

 

[Video] 3 Min – How To Discover Who Is Doing Which Work Orders

This TATEMS Fleet Maintenance Software video shows you how to discover who is doing which open work orders.

You'll discover you how to navigate to->>

Forms->Work Orders List

Then search by either “by Labor Personnel” or “by Service By” field so that you can see all open work orders being worked on by that person or vendor.

Make sure you choose a date range, you can go back a max of 4 years prior to your end date.

And also make sure you choose the dropdown to Filter “Show Only Pending Work Orders” (I don't think I covered this in the video)

 

Thanks for watching!

Marc

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Updates for TATEMS Fleet Maintenance Software 4.6.20-4.6.21

Thanks for checking out this post…

In the video below I go over 7 updates plus a couple of bonus updates out of the 24 updates for these versions.

Here is what is covered in the video

Updates in TATEMS Version 4.6.20 & 4.6.21

  1. Improved speed of navigation 4.6.20 and then improved even more in 4.6.21
  2. Fixed Backup location issue of it not saving to the non-default location 4.6.20
  3. Fixed Work Order templates issue where the non-template text in the Detailed Description box was not printing on the Work Order/Invoice 4.6.20
  4. Fixed issue in the personnel screen that would not allow you to delete an employee 4.6.20
  5. Added ability to delete all unused Fuel Vendors to make deletion faster for large lists 4.6.20
  6. Fixed issue with the delete button on the Fuel Log Vendors screen. 4.6.20
  7. Changed the 90 day inspection so they are created as needed for each equipment and only for the current year instead of all years for all equipment 4.6.21

Plus at the end of the video I cover 2 bonus items that will keep your database smaller, faster and save you time if you use the 90 Day Inspections Tab.

The complete list of updates listed so far can be found over at the updates list page

Please like or share or plus +1 this post!

Thanks again for checking it out.

New Video Update Improvements for TATEMS Versions 4.6.19i though 4.6.19l

We have a new video for TATEMS Fleet Maintenance Software showing you the update improvements for versions 4.6.19i through 4.6.19l.

If you have any trouble with the video we also have a YouTube version down below:

This video goes over these improvements:

  • Improved various dropdown lists like the Lube/Service to so that when you click it will expand to show you all the text instead of truncating it
  • Improved the dropdown lists under Reports->More Reports to expand wider and to also show some extra data like the Equipment Description  when choosing an equipment number and the Repair Code description when choosing a Repair code number
  • Improved the Accomplished by and Inspected by dropdowns for Lube Service and 90 Day Inspections to hide the deactivated personnel and to also refresh when someone has updated the personnel status so that it's reflected in the dropdowns
  • Add Printer default printer Tray Selector to the Preferences screen under tools->Preferences
  • Added two sided printing options to Tools->Preferences
  • Improved Lube/Service Dropdown List Maintenance screen under Forms->Dropdown List Maintenance so that the list showing each Lube/Service will display more characters without truncating
  • Improved the 90 Day inspections screen so that if you use the scroll wheel you will not be sent to a different year or month and also improved the Date Inspected field to prevent entering a date that does not match the year and month you selected
  • Improved the Personnel form so that if you use the scroll wheel after you selected a personnel record you can not accidentally scroll to a new empty record.
  • Added a vertical scroll bar to the Parts Inventory screen for people that have a short resolution where you can't see the buttons at the bottom of the parts inventory screen.
  • Improved adding a part to parts inventory on the fly from Work Order Parts and if you don't put a description it will now send you back to add one or let you cancel without an error.
  • Improved the deduct from inventory feature in the Work Order Parts screen, so that it will add the deducted amount back into inventory when clicking cancel on the pop-up message for incomplete data, and when deleting that part from the work order, or the deleting work order itself.
  • Added Delete button to Fuel Log Vendors Dropdown list Maintenance screen and also a list of all the fuel log entries where the selected vendor was chosen and the ability to double click to go to that fuel log entry, if you need to change the vendor
  • Fixed issue of Parts Inventory Where and When Parts Installed Report not calculating totals when an installed part had a quantity of more than one
  • Fixed issue with Company Logo Covering the Company information on a Work Order or Invoice Printout
  • Updated Fuel Log Data Entry so that If you make a mistake when you enter the price per gallon you can change it and have it update the Total cost instead if manually entering the total cost.  You can still override the total cost if you need to.

We are still busy working on the major update 4.7.00 and the one after that which  will use a new version of Microsoft Access. TATEMS Version 5.0.00

Thanks Again and Take Care,

Marc

YouTube Version, choose full screen if too small, you can also change to HD 720P by clicking on the gear in the controls:

TATEMS Update Improvements For 4 6 19 Versions i Through l

Video of a few notable recent improvements to TATEMS Fleet Maintenance Software

I wanted to get this video out to you so that you could see a few of the recent improvements we have made  to TATEMS Fleet Maintenance Software.

TATEMS Fleet Maintenance Software Improvements

Here is a list of what is covered in the video.

  • Improved Fuel Log Odometer Tracking of State/Province begin and end odometer readings when a State has been selected as the state of purchase and then you double click to see the begin and end miles for a state. (4.6.09 Dec 15,2014 – Fixed calculation on 4.6.10 Dec 17, 2014)
  • Improved ability to delete equipment with large numbers of associated records that was causing an error on some larger databases. (4.6.08 Dec 8,2014)
  • Improved equipment deletion so that after deletion is complete the selected equipment in the list will be what is displayed below (4.6.09 Dec 15,2014)
  • Fixed ability to enter a zero as the sales tax precentage on a work order after some other number was used. (4.6.08 Dec 8,2014)
  • Fixed ability to change the Equipment number on a work order when opened from the work orders list screen. (4.6.08 Dec 8,2014)
  • Improved Update Odometer and Hours screen to allow updating of all four columns with a backdate on the same row. (4.6.08 Dec 8,2014)

I hope you find these useful….

You can get the current TATEMS update here:

https://tatems.com/updates.cfm

And you can see the entire updates list here:

https://tatems.com/updates/updatelist.cfm

More videos coming soon!

New Work Orders Printout Format Added to Preferences in ver 4.4.04

We have added an extra Work Orders printout format. You can select the additional formatting option under Tools->Preferences->Work Orders/Invoices.

This new feature can be found in TATEMS Fleet Maintenance Software version 4.4.04 and later.

I show you the feature in the video below. Enjoy and share with your friends.

As I said in the video, if you have an additional printout format you would like to see for TATEMS Work Orders please let me know what you have in mind. And if it's something that makes sense, we will add it as another option in preferences.

We are working hard to get the next update out the door.

Thanks Again,

Marc Ready

P.S I have posted the YouTube version of the video below in case you have trouble viewing the version posted above.

TATEMS Fleet Maintenance Work Order Print Format Preferences in Ver-4.4.04

Work Orders Parts and Labor update

We released a new version 4.4.04b of TATEMS on June 19th 2013.

We have released several new versions over the past couple of months starting with version 4.4.03 released on May 3rd 2013.

In the 2 minute video below I show you how we have updated the Parts and Labor screens so that you will see what data you missed if you did not fill everything in.

Fleet Maintenance Software TATEMS Work Order Parts and Labor Warning Message Update

Just In case you can't see the video here is a description:

While you have the Work Orders screen open you click on the Labor Completed Tab

Work Order Labor Completed tab and Click here to add Labor button Work Order Labor Completed tab and Click here to add Labor button

Work Order Labor Completed tab and Click here to add Labor button

and then click the dropdown to choose an employee without entering a number of units (hours) or a descriptionAdding Work Order Labor without adding hours and description screenshot

Adding Work Order Labor without adding hours and description

Then click on either the Add Labor to Work Order button or the Save and Close button and you will see a message telling you what data is missing,

Work Order Labor completed pop up message telling you what info is missing screen shot

Work Order Labor completed pop up message telling you what info is missing

If you click OK you will be able to go back and correct the entry, if you click cancel after clicking on the Add Labor you will be taken back to the Labor for Current Work Order Screen with and the data you previously entered will still be there.  If you click cancel after clicking Add Labor To Work Order you will be brought back to the Labor for Current Work Order Screen but all your data will be removed and you can start over.

If you click OK after you click the Save & Close button then you will likewise be brought back to the Labor for Current Work Order screen to correct your mistake. But if you click the Cancel button after clicking Save & Close the data will not be saved and the Labor For Current Work Order screen will simply close.

I hope this feature is helpful for you.

All The Best!

Marc Ready

PS. If you are blocked from YouTube you can view the video below

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