mwready, Author at TATEMS Fleet Maintenance Software
mwready
Author Archives: mwready

[Video] New Lube/Service Additional Items Features in version 4.6.30.000

In the video below you'll see how to use the new More button on the Lube/Service tab to add additional items to check on your Lube/Services (PMs)

 

You can also view this video on YouTube here:

https://www.youtube.com/watch?v=oqW5-Td73w4

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[Video] How To Mark Individual Work Order Items As Completed With A Check-Mark

TATEMS only lets you mark the entire work order as completed at the time of this post in version 4.6.29.016

This video shows you how you can add a checkmark to each completed item in the Work Order Detailed Description box.

This can be useful if you have a Work Order where multiple repairs are being done and you want to see what's been done so far or what's left to do.

I recommend writing ALT + 251 √ on a little sticky note and sticking it somewhere you can see it, like you monitor.

You can also view this video with chapters on YouTube here:

https://www.youtube.com/watch?v=iZAdson-7Y8

Thanks for watching!

You should also subscribe to our Youtube channel to get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

[Video] What’s In the version 4.6.29.012 update

In the video below you'll discover the new features added to TATEMS Fleet Maintenance Software version 4.6.29.012

You can choose the following chapters on the video itself

  • Custom Items/Fields
  • Adding Custom Fields To Dropdown List
  • Dropdown List Maintenance For Custom Items/Fields
  • Showing Equipment Where Custom Field is Used
  • Delete Custom Field Name from Dropdown List
  • Pulling Custom Field List From Other Equipment
  • Stop Displaying Check For Reminders and The Other Info Message On Startup

 

In case the video above does not work properly you can watch it in a different player without the chapters by using the player below:

 

You can also view this video with chapters on YouTube here:

https://www.youtube.com/watch?v=0Z7VfmjWpI4

Thanks for watching!

You should also subscribe to our Youtube channel to get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

 

 

Fast Paced Demo

Backing Up TATEMS Fleet Maintenance Software New

In the video below you discover how to backup and restore TATEMS Fleet Maintenance Software. You'll also see how you can use a backup as an archive so that you can remove data from your current database.

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Click any of the chapter links to jump to that part of the video

0:31 Backup On Demand

4:43 Ask To Backup On Close

6:10 Automatic Backup On Close

6:55 All Other Users Out Of TATEMS Before Backup

7:23 Problem With Automatic Backup

9:24 Restoring From Backup After a Crash

13:05 Viewing Previous Backups

15:01 Archiving Old Data

You can also view this video on YouTube here:

https://www.youtube.com/watch?v=JLT2tePuz0o

And if for some reason YouTube is blocked for you here is a non YouTube version:

Thanks for watching!

You should also subscribe to our Youtube channel to get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

[Video] 90 Day Inspections DOT Inspections CHP BIT Inspections

TATEMS Fleet Maintenance Software Video with training on the 90 Day Inspections Tab.

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90 Day inspections is the interval that is required by the California Highway Patrol BIT Inspection but you can change the interval to 365 Days or some other number of days as long as it not less than 30.

Here is what's covered in this video with Timestamps/Chapters you can click to jump to that part of the video:
0:00 Begin Video
1:06 Setting the Global Inspection Interval
2:03 Creating Inspection Items Checklists
12:17 Viewing A Previously Created Inspection
12:44 Deleting An Inspection
13.36 Making Inspections Show Up In Reminders
14:19 Creating A Work Order From Defective Items
17:49 Creating Needed Main/Repairs from Defective Items
18:54 Printing A Blank Inspection Checklist
20:2 Printing The Current Inspection
21.02 Printing The Inspections For a Year

FAQ's

22:47 How many user defined inspections can you do per month?
23:50 How do you set reminders for inspections on new vehicle?
24.21 What happens to my inspections when I change the Equipment Type?

You can also view this video on YouTube here:

https://www.youtube.com/watch?v=gAX8Ud5EoC0

Thanks for watching!

You should also subscribe to our Youtube channel to get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

 

The Importance Of Proper Truck Fleet Maintenance

Semi tractor trailer truck fleet

Proper trucking fleet maintenance is very important. The average cost of a new truck is between $125,000 and $150,000. Ensuring each truck is properly maintained increases its years of efficient, effective service, boosts its productivity and helps reduce its downtime. Proper and timely truck maintenance services also reduces operational costs and helps to keep the drivers safe. When trucks are properly maintained, fleet owners can more quickly recoup the money they invested in each trucks and helps their company remain profitable for many years.

What Is Proper Truck Fleet Maintenance

Proper truck fleet maintenance is having each truck in your fleet serviced on a regular basis. This can be weekly, monthly or quarterly depending on how the trucks are being used. Basic maintenance includes checking and changing the oil, checking and servicing the brakes, checking the transmission, oil fuel, air, exhaust and cabin air filters and
the electrical system. As part of proper truck maintenance, check all the rubber parts to ensure they are not worn or brittle. It's also important to check all gaskets for signs of wear and leaks and replace them as needed. Checking the shock absorbers is an essential truck maintenance service to ensure it rides smoothly and evenly.

Ensuring Good Performance And Safe Operation

Trucks are rugged, reliable machines designed to run efficiently in tough conditions. Regular maintenance services is critically important to ensure they continue to provide good performance and safe operation. When you neglect the maintenance services trucks need, you compromise their ability to last a long time. Taking each trucks in to have
regularly scheduled servicing done helps you detect and address minor problems and stop them from becoming serious, costly issues that can affect their productivity and their durability.

Daily Monitoring

Truck drivers play an important role in proper truck fleet maintenance. Ideally, they should check the engine oil level and clarity before they start their trucks each day. Drivers should also ensure the brakes are working properly and report all problems to the dispatcher or maintenance manager so the brake shoes, air valves and air dryers can
be serviced in a timely manner if there is a problem. Drivers should be sure to report any cabin air problems, so the maintenance team can make a point to look at the cabin air filter. Reporting blown fuses or lights ensures the electrical system continues to work properly. Proper fleet maintenance takes a team effort.

Reduce Downtime

When any truck in the fleet is forced to take extensive downtime to have vital parts or systems repaired or replaced, it takes money out of the pockets of the driver and the company. Taking a few minutes on a regular basis to check things like shock absorbers can prevent problems that lead to unnecessary downtime and are essential to keep trucks
riding smooth and even. Stocking up key replacement parts can make repairs faster and easier, reduce downtime and keep all the trucks in the fleet up and running. Using high quality oils, fuels and replacement parts can also play an important role in preventing excessive downtime.

A Systematic Approach To Fleet Maintenance

Employing a systematic approach to fleet maintenance can help keep the trucks in your fleet properly serviced, safe, in good condition and prevent unnecessary breakdowns. A systematic approach to proper fleet maintenance and good preventive vehicle maintenance requires thoughtful planning, timely scheduling, in-depth analysis and great execution.
Approaching fleet maintenance systematically and consistently can reduce the risk of a truck experiencing preventable breakdowns and road accidents due to worn tires, faulty brakes, steering and suspension issues and other common problems truckers often face.

Driver Safety

The number one reason for doing proper fleet maintenance is to enhance driver safety. A truck driver is at a higher risk for injury if the trucks they drive are not properly maintained. Truckers often drive on dangerous roads and in inclement weather. If the truck they are in has bad brakes, smooth tires, steering issues or electrical problems,
their health and safety is unnecessarily compromised. Trucking fleet owners who care about their drivers' health and safety will ensure the trucks are in good working order and less likely to suffer a mechanical, braking or electrical system failure or a tire blowout that will put a driver's life, health and safety in jeopardy.

Protecting The Cargo

Another reason to keep your fleet of trucks properly maintained is to protect the cargo they are carrying. Customers depend on the trucking companies they hire to move their goods from one location to another safely and in a timely manner. Part of the fleet owner's responsibility is to make sure that their trucks are always maintained in good working order so they can do just that. Trucking fleet companies that have earned a reputation for always having well-maintained trucks and consistently get the cargo they are hauling to their destination on time and intact improve the chances they will enjoy long-term success, profitability and growth.

Reduced Operational Costs

Proper truck maintenance can play a major role in reducing operational costs and lead to increased profitability. Properly maintained trucks are more likely to avoid the high human health and financial cost associated with preventable road accidents. Plus, timely preventive maintenance costs much less than reactive repairs. According to OSHA, the legal expenses, medical care, lost productivity and property damage as a result of vehicle accidents costs employers more than $60 billion a year. Making sure the trucks in your fleet are properly maintained can reduce the operational costs by thousands of dollars a year.

Proper Maintenance Boosts Productivity

Making sure your entire fleet of trucks is always in good working order can help your company to avoid operational delays and help to maximize productivity. Having trucks go out of service for unscheduled repairs can result in missed deliveries and delays in the fulfillment of several succeeding obligations. Proper fleet maintenance can reduce truck malfunctions and ensure your trucks are always available to take advantage of any business opportunities that pop up. Good fortune favors the prepared and when you make sure your trucks are always prepared to work it can help your company's productivity to increase exponentially.

Improved Efficiency

Proper fleet maintenance leads to improved efficiency in the use of the resources of any trucking fleet. Addressing minor problems before they become bigger ones, that are much more expensive saves you money you can invest in other areas of your company. If you use your company's resources more efficiently, managing your fleet will become much easier and more profitable. Plus, your drivers will be able to make more trips safely and earn a larger salary. Once your company earns a reputation for excellent efficiency it will attract customers and your fleet will be able to easily handle the increased opportunities.

A Vehicle Maintenance Log

Each vehicle in your fleet should have a vehicle maintenance log showing the services and repairs it has received and when. This can make it easier to manage its preventive maintenance schedule and prioritize specific vehicles with issues requiring immediate resolution to keep them running properly. Following a maintenance system like this can
maximize a fleet's profitability and help its trucks running for many years.

Investing In Premium Trucks Attracts More And Better Drivers

 
Commercial trucking plays a major role in the American economy. About 70% of the U.S. freight moved each year is handled by trucks. Commercial trucking generates over $700 billion each year. However, a shortage of drivers is threatening the smooth functioning of the trucking industry. Companies large and small are finding it difficult to attract and retain well-trained, experienced, dependable truck drivers. One effective strategy a growing number of trucking companies are using to attract the good truck drivers they need is investing in the purchase of top of the line premium trucks.

Premium Trucks Attract Top Truck Drivers

Truck drivers tend to gravitate towards companies with high quality, well-maintained, premium trucks. With the looming driver shortage that is threatening to hurt this very lucrative, essential industry, savvy trucking fleet owners are paying attention to this fact and upgrading the quality of their fleet. One in five drivers who leave companies do so because the trucks they are asked to drive are old, not properly maintained, lack the right safety technology and don't run well. On the other hand, companies with the premium trucks find it easier to attract and keep all the drivers they need to succeed and grow. 

Why Drivers Are Drawn To Companies With Premium Trucks  

There are several simple reasons truck drivers want to work for trucking companies that have premium trucks. Truckers get paid based on the number of loads they haul and how many miles they drive. A premium truck enables a driver to transport loads over longer distances faster and easier. Plus, premium trucks work better and the driver does not
have to waste precious time and miss out on the opportunity to make more money because the truck they drive regularly breaks down and has to be repaired. Safety is another reason drivers want to work for companies with the best trucks. Truck drivers want to know they can make their runs in inclement weather and rough terrain safely.

A Good Strategic Move

For trucking companies that want to ensure operational consistency and attract and keep top-caliber truck drivers, bolstering their fleet with new premium trucks is a good and smart strategic move. It enhances the company's image in the eyes of the drivers, shows they take driver safety and comfort seriously and want to make sure their drivers can
make as much money as possible. In an industry where keeping drivers happy and on the job is more important than ever before, investing in the premium quality trucks drivers enjoy driving is a winning strategy. It signals to drivers their safety, comfort and economic successes is important to you.

Having Quality Assets

Purchasing premium trucks benefits trucking companies in other ways. Customers will be more likely to do business with them because they know their trucks will be able to get to their destination on time while keeping the items being transported well protected. Good trucks are quality assets that add value to a trucking company. By having quality assets, a trucking company will be better positioned to get and keep good drivers and attract more business and take advantage of the lucrative opportunities available in the marketplace. Investing in premium trucks can lead to a great return on investment. 

Safety, Efficiency And Accountability

Buying high quality trucks gives trucking companies the stability and flexibility they need in these uncertain economic times. Plus, it gives them the additional operational diversity they want as they handle challenges associated with the safety, efficiency and accountability of their fleet and their drivers. Investing in premium trucks can help trucking companies address some of their unique business challenges. It changes the way potential customers view you. They are more confident that fleet owners with new premium trucks will understand their business concerns, deliver the cargo intact and on time and will not leave them in a bind.

A Major Step

Purchasing a fleet of brand-new, premium make and model trucks is a major step. But if you talk to drivers, their consensus perspective is investing in premium quality trucks puts your company on a higher level. It shows your long-term vision for your company takes into consideration what drivers want and how best to provide them with it. When
a company gives drivers new, premium brand trucks with the latest safety, communication and infotainment technology to drive, it means they want to give drivers the chance to earn a huge salary. That enhances the company's image and attracts the top drivers.

A Variety Of Important Benefits

Investing in premium trucks provides trucking companies and drivers working for them with a variety of very important benefits. The company is viewed as a “premium brand”. Plus, it sends a strong message to the drivers that the trucks will be well maintained and they will be able to earn a high salary. The trucks will consistently deliver good fuel economy and performance, intangible and hidden costs that can negatively impact pricing loads are eliminated and uniform fleet management will be easier. When there is an entire fleet of new, high-quality trucks, every driver will be able to get lots of good loads.

A Win-Win-Win Proposition

When trucking companies invest in premium trucks, it creates a win-win-win proposition. Customers can hire those companies confident their cargo will be properly protected and arrive on time and intact. Drivers will be driving excellent trucks that run well and have all the latest driver-assistance and safely technology that enables them to make
more trips and more money more comfortably. Company owners will have their pick of the best drivers and jobs, make more profit and be able to quickly pay off their trucks. It can be of great benefit to all involved when trucking companies make the commitment to get premium trucks.

Powerful, Durable Engines And Transmission And Diverse Safety Systems

Companies actually save money when they build their fleet using premium quality trucks. These vehicles have powerful, durable engines and transmissions that work smoothly for many years when they are properly maintained. The new trucks also have a diverse range of technologically advanced safety systems designed to protect the driver, the truck
and the cargo being transported. These safety systems qualify the company to get lower insurance rates that can save them thousands of dollars. When drivers are happy, they are more productive. When customers are happy they spend more money. And safer trucks makes the drivers, customers, insurance company and the trucking company owner happier.

A Waiting List Of The Best Drivers

There is a growing shortage of truck drivers. Some companies respond to this by cutting corners and still lose drivers. Some bold, savvy, trucking companies deal with it in another way. They invest in premium quality trucks drivers and customers love. Many of those companies now have a waiting list filled with some of the best trucking industry drivers from which to choose and a growing roster of lucrative clients. The decision to invest in the best trucks is already paying dividends. Offering drivers premium trucks that they enjoy using and treating them well, has helped many of the most successful trucking companies to attract more and better drivers even during a driver shortage.

[Video] New Lube Service Reminders With Multiple Criteria Report

In the video below you'll discover how to use the new Lube Service Reminders with Multiple Criteria Report that was released in TATEMS Fleet Maintenance Software version 4.6.29.005

This new report lets you filter the Lube Service Reminders by Equipment Type, Lube Service Type, Location, Customer, Department or Area.

You'll can also sort the report by Equipment number, Sort Order Number, Miles/Km to Go, Hours To Go, Days To Go, Location, Department or Area, Customer or Lube Service Type.

You can find more training videos here:

https://tatems.com/help

 

Thanks for watching!

You should also subscribe to our Youtube channel to get notifications of new TATEMS videos

Click here to subscribe to our YouTube Channel

Advances in Trucking Fleet Management Make Life Easier

Semi tractor trailer truck fleet

Advances in Trucking Fleet Management Make Life Easier

A number of different trends in trucking fleet management are coming together to make hauls more efficient and enjoyable. Software can now provide load- and truck-specific routes that cut down on drive times. That leaves more time for you and your family. What's also nice is that current trends like “bring your own device” (BYOD) are getting incorporated into trucking fleet management to make your routes easier to plan and navigate. The upshot is greater efficiency and more free time to do what you love.

Bring Your Own Device (BYOD)

Any modern device that runs on Android, Google's operating system, or iOS, Apple's operating system, will do as a BYOD device. As long as you bring along your smartphone, iPad, or Apple Watch, you should have access to thousands of trucking apps. By bringing your own device on the job you will have access to a number of helpful apps, including those that cover: navigation, load compliance, weigh stations, and possible vehicle inspections. For companies, BYOD policies can lead to reduced hardware costs, training expenses, and annoying software licensing fees.

Better Telematics

Telematics is the branch of information science that covers the sending and receiving of information, potentially across long distances. Sensors are the glue that makes better telematics possible in the trucking industry. Better sensors can tell fleet maintenance managers when a truck needs repair or some kind of adjustment to bring its performance up to a certain standard. As a trucker, you will receive a much richer picture of the current performance of your rig, and fleet maintenance managers will be clued into upcoming repairs. Updates on potential problems can inform overall fleet management (e.g., by indicating a truck needs to be taken out of commission).

Load- and Truck-specific Routes

Getting to the next waypoint on time can be stressful enough without worrying about the literal stress of 75,000 pounds of truck and material not being able to make the journey. The end goal shared by all truckers is getting to the next waypoint efficiently, safely, and ahead of schedule. Truck navigation software is already used by hundreds of thousands of truckers around the country, and the reach of this innovative navigation software is becoming global in scope. Trucking navigation software can enable you to:

  • Receive customized messages based on trucking location
  • Locate trade routes (not a feature of every navigation system!)
  • Locate POI, e.g., safe and reliable overnight parking
  • Locate constantly updated road closures and reroutes
  • Ensure right-side approach for easier, safer pull-ins

Today's navigation software can factor in the size of your route and the foregoing kinds of data so that your ride is smoother, safer, and more enjoyable.

Solutions Working Together to Improve Fleet Management

Many of the solutions discussed above work synergistically to improve fleet management. For instance, bringing your own device to work will enable better telematics and access to helpful suggestions in terms of load- and truck-specific routes for your next haul. Why wouldn't you want to use these technologies?

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