Tag Archives for " maintenance software "

New Help Video Shows Parts Inventory Report In TATEMS Plus Inventory Spreadsheets

In this TATEMS Fleet Maintenance Software video below I show you the Parts Inventory Report and Inventory related spreadsheets

I go over:

  • Where to Find The Parts Inventory Report Inside TATEMS
  • The Exclude Parts Types popup box that displays after you click preview or print
  • What The Parts Inventory Report Actually Displays
  • Parts Inventory Related Spreadsheets you can download and link to your live TATEMS data
  • How to link those spreadsheets to TATEMS and how to filter the data for specific columns

This Video will also be added to the Help Videos page at

https://tatems.com/help

Thanks For Visiting and if you like this content please share and like it for us!

 

All The Best!

Marc

New Help Video Shows Latest Backup and Compact Data Features

In the video below I show you the latest backup features in TATEMS Fleet Maintenance Software.

I go over:

  • Compact Checkbox
  • How to Restore from a failed backup
  • How To Choose A Backup Location
  • How To Setup Preferences for Auto Backup when Closing or Ask To Backup When You Close TATEMS

This Video will also be added to the Help Videos page at

https://tatems.com/help

Thanks For Visiting and if you like this content please share and like it for us!

 

All The Best!

Marc

New Video Shows – The Monthly Miles Traveled and/or Hours Run Spreadsheet That Links to Your Live TATEMS Data

In the video below I show you the newest spreadsheet report that you can link to your live TATEMS data.

It will show you hours run and or miles/km traveled for each equipment per month.

I also show you how to link it to your live TATEMS data.

All the custom spreadsheet reports that you can link to your live TATEMS are here:

https://tatems.com/fleetmaintenancesoftware/spreadsheets.cfm

If you have any ideas for more spreadsheet reports for your TATEMS Fleet Maintenance software please let me know!

Thanks For Visiting and if you like this content please share and like it for us!

 

All The Best!

Marc

Video of Top 9 Updates to TATEMS Version 4.5.04 released Nov 16 2013

Hi,

I just wanted to give you a quick video rundown of the top 9 updates out of about 24 updates released starting with version 4.5.00 through 4.5.04

Click here to watch a non-YouTube version of video

Here is the list that I go over in the video:

1)      Added Repair Codes Fields to Work Orders Labor and Parts Screens so that you can better categorize costs when multiple repair categories done in a single Work Order

2)      Added list of 15 Repair Codes and descriptions to Repair Codes List

3)      Added new report All Equipment Reports-Repair Codes Cost / Mile/km / Hour Report

4)      Added new report under Work Orders in More Reports called All Work Orders Repair Code Totals by Repair Code

5)      Added new report under Work Orders in More Report called: Work Orders Total Costs by Repair Code

6)      Added Dropdown List Maintenance choice for Repair Codes

7)      Added Work Orders List under forms menu to allow you to see all work orders in one sortable list that show you All or Completed or Non-Default Tax Rate work orders and be able to click to view/edit and work order in the list

8)      Added new Work Orders report under More Reports called: All Work Orders with non-default sales tax charged

9)      Added Edit button to Parts inventory screen to help prevent accidental overwriting of current parts in inventory and changed add button to prevent accidental scrolling to previous record

You can see all the updates here:

https://tatems.com/updates/updatelist.cfm

and I have added a new training video to the updates page where you can download the current update

https://tatems.com/updates.cfm

Thank you for your interest and please leave any comments below.

Marc Ready

New Labor Items spreadsheet and video and more

I hope your week is going well so far.

The last week or so around here has been a little crazy.

It was only 95 ° here in Las Vegas today, well below normal and the Gas prices have been getting lower. We filled up for $3.55 per gallon last Friday and have seen it as low $3.31 per gallon on the other side of town.

I usually make breakfast in the morning for my wife and me and a few days ago I did what I usually do.

I left my wife's breakfast on the counter and yelled upstairs to let her know it was ready.

Then I grabbed mine to sit down and watch TV.

She took longer than usual to come down. I was already finished when she walked over to her plate and found a plate full of ANTS! Oops…

So we spent the next few hours trying to eradicate them.

The next day as I'm making breakfast I noticed water in the kitchen sink. I thought it wasn’t draining because there were some plates on one side that were blocking the drain.

We removed the dishes and it still would not drain. So I grabbed the bathroom plunger and turned on the garbage disposal and stupidly tried to plunge the other side.

All of a sudden boom! The pipes burst, water goes spraying out the front of the cabinet, soaking my pants and flooding the cabinet under the sink and the floor.

Oh what Fun!!!

I took apart the pipes and used a 6 foot snake to try to clean it out, put it all back together, no go, tried multiple Liquid Plummer bottles, no go.

Finally got a hold of my landlord and she sent in the big guns drain cleaning service. He had to go in about 15 feet to the main drain and that did the trick.

Drama over…. For a few days.

So it’s about 6AM Monday morning and I’m downstairs in morning prayer and hear my 23 year old daughter coming downstairs to let the puppy “Kiba” out (Kiba means fang in Japanese).

A few minutes later I hear the door open and then a big bang, and the cats go flying, bells jingling and I’m thinking “what’s going on” So I look up, I don’t see my daughter, then I look behind me, the cats are staring towards the door, then I look down, and my daughter has collapsed on the floor.

I freak!

I jump up and she is laying there on her side, and the floor is hard tile, she is unconscious and her eyes are open.

As I keeled over her and starting asking if she was aright she slowly came back around.

Well thank God, it turns out she just fainted and after a while she was able to get up and eat something.

We figure it was just low blood sugar. She said as she was sitting out back waiting for the dog to finish his business she started feeling ill, like she wanted to lay down. She thought she could make it back inside but just couldn’t make it.

Scared me to no end… the sight of her laying is something I’ll probably never forget. You never want to see your child hurt in any way.

And now on to today's tip…

Shelly, one of our clients was looking for a report to show all the Labor hours and costs even if the Work Order was still open.

We did not include a time clock feature for labor items in TATEMS in order to keep it as simple as possible for technicians to use.

But due to popular demand we will be adding a way to track start and Stop times and dates on each labor item in a future
update.

In the meantime I created this spreadsheet that will let you see all the dates associated with each work order and the
associated labor so I created the spreadsheet profiled in the video below:

It’s called:

Labor on Work Orders Pending and Completed.

And it will link to you TATEMS data and display the following columns:

Equip #
Work Order #
Date Requested
Date To Complete By
Date Completed
First Name
Last Name
Labor Description
Labor Notes
Hours/Units
Cost Per H/U
Total Cost

You will need to have Microsoft Excel to use these spreadsheet and have it link to your TATEMS data.

The video also shows you what you will probably need to do in order to make it work on your computer if you are not running
Excel 2007 or 2010 or if you have a 64 bit version of Windows or if your TATEMS data is on a network then

see this video:

 

You can get the spreadsheet at our website it’s called:

TATEMS-LaborOnWorkOrders-PendingAndCompleted.xls

It’s ready for you online and ready to download here:

https://tatems.com/spreadsheets

It is spreadsheet number 60 in the list on that page.

I hope this tip has been helpful for you.

Have a great Weekend and a Happy 4th of July

Thanks Again

Marc

P.S. If you need a custom spreadsheet let me know below and if you are on Facebook please click the like button… If you do… actually like this post that is…

Video Updating Odometer Readings Spreadsheet

When I first mentioned this spreadsheet about a year ago my daughter had just received a $300 ticket. 

I'm happy to say she hasn't been in any more trouble with the law and God willing she will graduate from college in May.

I originally created this spreadsheet because one of our clients wanted to see a printout of all odometer entries for all equipment.  

Basically it's what's called a cross tab query.  

The way it works is for each date you have entered odometer readings,  there will be a column with the date at the top  except for the first column which has the Equipment Number 

So then each row has the Equipment number and all the  odometer readings taken. 

 Like this 

Equip # 01-10-2010 01-17-2010 01-24-2010
101 25000 25250 25500
102 13232 13596 14025
103 96300 97230 98356

When I created this spreadsheet it displayed only 2010 odometer readings from TATEMS, hence the name:

TATEMS All Odometer Readings Each Date Has Own Column For All of 2010

I wanted to show you how you can change the date range on this spreadsheet to 2011 or any range you want. 

So I created this short video for you.

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