Category Archives for "Fleet Maintenance Software"

New Help Video Shows Parts Inventory Report In TATEMS Plus Inventory Spreadsheets

In this TATEMS Fleet Maintenance Software video below I show you the Parts Inventory Report and Inventory related spreadsheets

I go over:

  • Where to Find The Parts Inventory Report Inside TATEMS
  • The Exclude Parts Types popup box that displays after you click preview or print
  • What The Parts Inventory Report Actually Displays
  • Parts Inventory Related Spreadsheets you can download and link to your live TATEMS data
  • How to link those spreadsheets to TATEMS and how to filter the data for specific columns

This Video will also be added to the Help Videos page at

https://tatems.com/help

Thanks For Visiting and if you like this content please share and like it for us!

 

All The Best!

Marc

New Help Video Shows Latest Backup and Compact Data Features

In the video below I show you the latest backup features in TATEMS Fleet Maintenance Software.

I go over:

  • Compact Checkbox
  • How to Restore from a failed backup
  • How To Choose A Backup Location
  • How To Setup Preferences for Auto Backup when Closing or Ask To Backup When You Close TATEMS

This Video will also be added to the Help Videos page at

https://tatems.com/help

Thanks For Visiting and if you like this content please share and like it for us!

 

All The Best!

Marc

New Video Shows – The Monthly Miles Traveled and/or Hours Run Spreadsheet That Links to Your Live TATEMS Data

In the video below I show you the newest spreadsheet report that you can link to your live TATEMS data.

It will show you hours run and or miles/km traveled for each equipment per month.

I also show you how to link it to your live TATEMS data.

All the custom spreadsheet reports that you can link to your live TATEMS are here:

https://tatems.com/fleetmaintenancesoftware/spreadsheets.cfm

If you have any ideas for more spreadsheet reports for your TATEMS Fleet Maintenance software please let me know!

Thanks For Visiting and if you like this content please share and like it for us!

 

All The Best!

Marc

Video [6 min] Preview Of New Improvements coming to TATEMS Version 4.6.23

Here is a preview video of some of the improvements we are working on for TATEMS Fleet Maintenance Software Version 4.6.23

 

This video shows you.

1. New ability to filter the Lube/Service PM List of previous completions to show only the last 2 or any date range.

2. Added new date filters to Needed Maintenance Repairs and Repairs Completed

3. Added ability to change the sort order of 90 Day Bit and 365 Day DOT Inspection items using Sort Order Numbers and Up and Down Arrows.

4. Added new mark for deletion check boxes and button to Inspections Items Lists for more efficient and faster deletions.

How to Track Tools or Equipment On-board your Truck or Vehicle

One of our new clients asked how he could track tools or equipment that is carried on a Septic Tank Truck…

A while back I sent out a couple of emails and then shot a Video that shows and describes to you how to track Tools or Equipment on-board your Truck or Vehicle but it's been buried on our main site.

So I decided to bring it out and re-edit the video, polish it up a bit and provide the text of the tip in this post as well

Here's the Video, it described at least 3 ways you can track Tools On Board:

And here are some written instructions that should help you too.

The simplest way would be to use the notes section for each piece of equipment and just list each tool or on-board equipment associated with the vehicle.

You could then print out all the notes for a piece of equipment by going to Reports-Current Equipment Reports->Notes

You can use that list to go out to the vehicle and verify everything that should be there.

You could also search for the tool to find out which truck it's on.

To do this you would probably want to use some kind of numbering system to identify each tool, especially if you have a lot of the same model of tool.

Then next to the “Search” button you would change the dropdown where it says “by Equipment Num” to Search “by Notes”

Another less desirable way would be to use the Driver History section of the Equipment summary screen. I would only recommend this if you are not currently using that section for actual driver history.

You can also enter each individual tool into TATEMS as a separate piece of equipment and in the “Location” dropdown you could enter the vehicle that it is currently in.

This would also allow you to keep a maintenance schedule for tools that need maintenance.

You could also search by “Location”. To search by Location you would change the dropdown in the search bar near the top of the screen next to the word “Filter” to “by Location”.

Then next to the word “Choose” there is a dropdown showing all the “Locations” in your database. If you were associating a particular tool with a particular vehicle then that vehicles number would show up as a “Location” to “Choose”

Once you “Choose” a Location in the search bar then click the “Search” button. To display all the Tools or whatever is at/in that “Location”

To display all your Equipment again in the Search results list you would change the “Filter” back to “Show All” then make sure the Search text box to the left of the “Search” button is empty then click the “Search” button again.

And…Wala! All your equipment shows in the list again.

I hope this has not been too confusing…

Have a great week and if you're on Facebook or Twitter be sure to Like or Tweet this post or use one of the free bookmarking service buttons we provide.

Oh ya, please leave a comment too!

All The Best!

Marc

P.S. In the video I mention using a separate empty database to store and track your tools on-board. I made a copy of an empty TATEMS database and renamed it, so it won't conflict with your default TATEMS database to: tatems2005be-Tools-On-Board.mdb then I zipped it up. If you would like to have it you can download it by clicking here

New Video How to Attach an Equipment Picture in the proper format

I had someone call and say he could not get pictures into TATEMS.

You don't actually upload a picture into the program.

When you use the Equipment Picture button in TATEMS you are creating a link to a picture of that equipment on your computer or on a server.

The picture must be in a specific format. It must be in the bitmap format have the .bmp extension.

You can use Microsoft Paint which is included in all versions of Windows to open your picture
and then save it as a .bmp(bitmap) file.

It is also best if you re-size the image to either:

5 x 3 inches or 320 x 216 pixels at 72 dpi

Then you can link to the picture using the Equipment Picture button.

And from that point on when you click the Equipment Button or print a unit information report you
will see the picture.

The only exception is if you delete or move the picture to a different location.

Here is the video that shows you how to do it all:

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