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Monthly Archives: November 2013

Video of Top 9 Updates to TATEMS Version 4.5.04 released Nov 16 2013

Hi,

I just wanted to give you a quick video rundown of the top 9 updates out of about 24 updates released starting with version 4.5.00 through 4.5.04

Click here to watch a non-YouTube version of video

Here is the list that I go over in the video:

1)      Added Repair Codes Fields to Work Orders Labor and Parts Screens so that you can better categorize costs when multiple repair categories done in a single Work Order

2)      Added list of 15 Repair Codes and descriptions to Repair Codes List

3)      Added new report All Equipment Reports-Repair Codes Cost / Mile/km / Hour Report

4)      Added new report under Work Orders in More Reports called All Work Orders Repair Code Totals by Repair Code

5)      Added new report under Work Orders in More Report called: Work Orders Total Costs by Repair Code

6)      Added Dropdown List Maintenance choice for Repair Codes

7)      Added Work Orders List under forms menu to allow you to see all work orders in one sortable list that show you All or Completed or Non-Default Tax Rate work orders and be able to click to view/edit and work order in the list

8)      Added new Work Orders report under More Reports called: All Work Orders with non-default sales tax charged

9)      Added Edit button to Parts inventory screen to help prevent accidental overwriting of current parts in inventory and changed add button to prevent accidental scrolling to previous record

You can see all the updates here:

https://tatems.com/updates/updatelist.cfm

and I have added a new training video to the updates page where you can download the current update

https://tatems.com/updates.cfm

Thank you for your interest and please leave any comments below.

Marc Ready

Finding Solutions to Fleet Maintenance Cost Increases

Hand drawing a pie chart on clear board

Controlling Fleet Maintenance Costs

Fleet Maintenance Cost Increases

There are going to be costs associated with any business. A survey done by GE Capital Fleet Services recently, shows that maintenance costs for fleets in the United States have increased by 7 percent for 2012. This has many fleet managers wondering just how much of an increase these costs will incur for 2013.

“In terms of monetary value, GE Capital Fleet Services found that monthly average maintenance costs for these vehicles amounted to $52.66 per vehicle, against $49.20 in 2011. Two of the most frequent elements within maintenance costs – oil and tires – both increased. GE Capital Fleet Services expects a further slight increase this year”.

Do Younger Fleets Help?

Studies have shown that while the cost for monthly preventative maintenance increased in 2012, younger fleet age did help to offset some of the increased labor and parts cost. The average car maintenance cost raised about $3.46 from $49.20 to $52.66 for each vehicle each month. Factors that influenced these costs include increased preventative maintenance expenses. Costs for oil changes increased although the frequency in which oil was changed decreased which helped to lessen the total impact.

Tires Play a Big Part

Tire expenses also increased, by eight percent and the cost of replacing tires increased by 15 percent. These increases are attributed to higher costs for manufacturing tires as well as larger rims which naturally mean more expensive tires. Overall, the quality of fleet vehicles has risen as well and continues to improve which has resulted in parts that last longer which ultimately means less frequent maintenance in the long run.

“‘While we expect passenger car maintenance expenses to rise slightly in 2013, improvements in vehicle quality will present opportunities for fleet maintenance savings in years ahead,' said Eric Strom, maintenance and safety product manager for GE Capital Fleet Services. ‘As cost savings remain the largest area of focus for both fleet and executive management, we're committed to working with customers to identify and reduce costs across their vehicle fleets.'”

Fleet Maintenance Software Can Help

Fleet management can expect maintenance expenses to continue on the upswing, particularly for fleets that are not yet accepting vehicle replacement cycles. The number of miles driven will increase the chance of component failures that could cost thousands of dollars to repair. The individual costs for replacing things like tires, changing oil and other repairs will also likely increase over the next year. Many industry experts believe that the best way to keep these costs to a minimum is to implement a fleet management system. Software programs that aid with fleet management can be very beneficial in helping to keep costs down.

Another way to offset cost increases is to cycle older vehicles. Aging of fleet vehicles is a large factor in the increased cost of maintenance and vehicles with higher mileage risk even higher costs than average.

“Cycling older vehicles is a great way to mitigate increases in maintenance spends, but careful consideration must be made not only to maintenance, but all aspects of lifecycle costs. The market today is actually favorable to cycling in many cases, due to stronger resale markets as well as better technology that is increasing fuel economy.”

Preventative Maintenance Still Best Way To Save Money

Companies that are looking to keep costs to a minimum can find vast amounts of information on lowering costs. Those who do not have a software program for fleet maintenance are urged to find one. There are a number of programs on the market that will ensure that vehicles are maintenance on a regular basis. Preventative maintenance goes a long way in keeping overall costs down. As a general rule, preventing a mechanical problem is less costly and less time consuming than repairing one.