TATEMS 90 Day Inspections Tab Help

The video below goes over the 90 Day Inspections Tab in TATEMS .

This video covers the following topics:

1. How To change the Number of Days from 90 to something else
2. How to edit or add to the Inspections Items checklists
3. How to create a new inspection
4. How to print a Blank Inspection
5. How to open and view an existing Inspection
6. How to print the full year of Inspections aka CHP BIT Inspection
7. How to generate other inspections reports
8. How to view reminders for upcoming  inspections

NOTE: The information below does not apply to version 4.6.22 and later since inspections are now created on the fly for each piece of equipment.

If you get  to a new year and you don’t have any 90 Day (or user defined number of days) Inspection and there are no inspections for the new year then you need to add the new year to the system.
First always make a backup copy of your database.  See instructions here:

http://tatems.helpserve.com/Knowledgebase/Article/View/5/0/tatems-backup

Then click on File->Setup->Change Global Inspections Years List.

Then if your year is already listed you can click the update equipment button.

This will take anywhere from a few minutes to an hour depending on how many pieces of equipment you have and how many equipment types and the number of inspection items for each equipment type.

TATEMS will seem to freeze up and say it’s not responding.  This is normal, you just have to wait it out.

Here is a video that shows you how to do this and also what to do if you end up with duplicate inspection items. (The Inspections Cleanup Feature is planned to be incorporated into 4.6.23)

And here is the link to the duplicate inspections cleanup program mentioned in the video:

https://www.dropbox.com/s/byz5ie3akc2gxmj/CleanupInspectionsAndRemoveDuplicates.zip?dl=0

 

Click Here to Leave a Comment Below 13 comments
Maria Esquer - August 1, 2014

how can a delete a 90 day inspection that we did???

Reply
    Marc Ready - August 11, 2014

    Hi Maria,

    Thanks for your comment.

    Open the inspection and then highlight and delete the date, the name of person who completed it the odometer and then un-check all the items that were checked. Then close and it will be removed from the list.

    Thanks Again

    Marc

    Reply
Teela - May 21, 2015

When trying to enter a new 90 day inspection Tatems is not letting me create a new form, instead it is wanting me to change the dates on the previous 90 day inspection. This is a problem because when I close the inspection the previous one is deleted and the new one stays. So it looks like we didn’t perform an inspection in 180 days instead of 90. Any help or feedback would be greatly appreciated.

Reply
Patrick - September 11, 2015

Anyway to have a seperate inspection date for tractor and trailer? Trailer doesnt need inspected as much and would like a way to still keep a tab on upcoming inspections without changing the 90 days for the tractor.

Reply
    Marc Ready - October 12, 2015

    Hi Patrick,

    You can use the Lube Service Tab to track any inspection interval and give it any name you want.

    For Example: “180 Day Trailer Insp” then give it an interval of 180 days and don not check the box on the 90 Day inspection needed on the equipment summary screen to prevent the trailer from showing on reminders for 90 day inspections. It would on show on reminders for 180 Day Trailer Insp when due.

    Reply
Doug - December 21, 2015

I am seeking a price on this software

Reply
    Marc Ready - February 2, 2016

    Hi Doug,

    Thanks for your message.

    The current prices are here:

    For some reason these comments are not getting sent to me.

    Thanks Again

    Marc

    Reply
Mike Burnham - January 30, 2016

I have 3 levels of inspections on various pieces of equipment. at different mileage intervals. How do I add different inspection sheets to the same piece of equipment.
Also I need to change the 90 day inspection to either miles or engine hours

Reply
    Marc Ready - February 2, 2016

    Hi Mike,

    Sorry, TATEMS does not have that level of complexity.

    For any extra inspection log and for reminders you need you can use the Lube/Service tab to create a Lube Service Type with the name and interval you need.

    As for extra inspection items lists for various levels those will have to exist outside of TATEMS.

    I version 4.7.00 we are adding the ability to create your own lube/Service checklists.

    Thanks Again

    Marc

    Reply
Bill - September 8, 2016

Had a vehicle out of service due to repairs, vehicle requires inspection before being place back into service. Administration wants the vehicle place back into rotation for 45 day service. How to allow the inspection form to have an earlier inspection date? Form won’t allow an inspection on the first of the month and again at the end of the month…? Thank You.

Reply
    Marc Ready - September 19, 2016

    Hi Bill,

    Thanks for your message.

    The structure of the 90 Day Inspection reporting that shows an entire calendar year does not allow for more than one inspection per month per vehicle.

    If you have an item then needs to be inspected more than once per month in a special instance or anytime you can use the Lube/Service tab.

    You would create a new Lube/Service Type called something like “Periodic Inspection” or “Irregular Inspection”.

    Then don’t give it a reminder interval, unless you want to set it to whatever days are required like 45 for the days interval.

    Then make sure that new Lube/Service called “Periodic Inspection” is selected and then enter the date completed and the other details.

    In the notes for that entry you can say Irregular inspection interval performed because vehicle was out of service.

    You can also scan and attach a hard copy of the inspection to the vehicle and then in the Lube/Service notes also say “See Attachments For Inspection Details”

    Please let me know if you have any questions.

    Thanks Again,

    Marc

    Reply

Leave a Reply: